Pretoria Registrar's Circular No. 10 of 2015
Access and Consultation hours
To regulate access and consultation times between deeds office officials and conveyancers.
To address the possible collusion between officials and conveyancers in not following due processes in the registration of deeds and non-adherence to time schedules regarding access and consultation.
Access by conveyancers and their staff will be limited to 7h30 and 12h00. Any access outside these office hours should be arranged by appointment with the relevant official.
Conveyancers and their staff are requested to consult deeds office officials only between 8h00 to 10h30 and 11h00 to 12h00. Junior examiners will attend to notes at the prep section between 10h30 and 11h30. All examination staff are requested to be seated in their respective offices during the above-mentioned times. All "ran around" work should be performed either before or after the above mentioned period.
The circular will come in operation on the 1st July 2015.
Pretoria Registrars Circular No. 11 of 2015
Issuing of barcodes
1.1 The purpose of this circular is to outline the procedure relating to the issuing and collection of barcodes.
The office has identified the fraud risk associated with the issuing and collection of barcodes and the possible manipulation of the process thereof. To mitigate this risk of unauthorised use, misuse of lost and stolen barcodes, the office has introduced new control measures to address/prevent this problem.
3. New procedure for issuing of barcode
The circular will come in operation on the 01 July 2015